City Clerk

The City Clerk plays a vital role in ensuring transparent, accessible, and legally compliant government operations. Serving as the liaison between the public and the City Council, the City Clerk administers elections, public records, legislative actions, and ethics compliance, while also managing official documents and public inquiries.

Key Responsibilities

Legislative & Records Management

• Prepares, distributes, and archives City Council agendas, minutes, and official documents
• Records, archives, and ensures compliance with City Council actions, ordinances, and resolutions
• Processes, finalizes, and follows up on Council decisions, contracts, and agreements
• Maintains and updates the City’s Municipal Code

Public Information & Records Access

• Responds to California Public Records Act (CPRA) requests, ensuring public access
• Serves as the City’s Public Information Officer (PIO) and custodian of official city records
• Publishes and posts legal notices in accordance with state law
• Manages public inquiries and relationships, ensuring transparency and accessibility

Elections 

• Acts as the City’s Elections Official, managing local elections, candidate filings, and ballot measures
• Ensures compliance with state election laws and oversees campaign finance disclosures

Ethics & Compliance

• Serves as the Local Filing Officer under the California Political Reform Act
• Manages compliance with the Brown Act, FPPC regulations, and AB 1234 ethics training
• Oversees Statements of Economic Interests (Form 700) and campaign finance reports
• Ensures adherence to bidding processes, contract procedures, and transparency regulations

Advisory Body Recruitment

• Coordinates the recruitment process for all of the City’s advisory bodies.

Oaths of Office

• Administers oaths of office for elected officials and appointed members
• Processes proclamations and certificates of recognition on behalf of the City Council