The City of Carmel-by-the-Sea is seeking proposals for theatrical programming and facility management of  the Forest Theater.

Forest Theater ca. 1920's

City of Carmel-by-the-Sea is soliciting proposals from qualified persons and organizations to enter into a lease agreement for theatrical programming and facility management of  the Forest Theater.

Proposals must be postmarked no later than Friday, May 28, 2021 at 5:00 p.m.

The City will hold a mandatory pre-proposal site tour Friday, April 23 beginning at 10:00 a.m. at the Forest Theater Site. Masks and social distancing will be required at all times. 

Scope of Services

The City has prepared an outline of required services in Section VI: SCOPE OF SERVICES, of this Request for Proposals (“RFP”). 

Requests for Clarification of the RFP

If any Proposer  has any question regarding the meaning of any part of this RFP, or finds discrepancies in or omissions from this RFP, the Proposer shall submit via electronic mail a written request for clarification to the City Clerk, Britt Avrit, The deadline to submit questions is Friday, April 23, 2021 by 5:00 p.m. All questions and City responses shall be posted here by 5:00 p.m. on Friday, April 30, 2021. 

Proposal Instructions

Instructions for the submission of proposals are set forth throughout this RFP. 

City’s Review of Proposals

All proposals deemed responsive shall be reviewed and evaluated by the City in order to determine which proposal best meets the City’s needs. The criteria by which to evaluate proposals is set forth in this RFP. The City reserves the right to extend an invitation for interview, to reject any and all proposals and / or waive any irregularities in any proposal.

Award of Agreement

The City currently anticipates awarding a negotiated lease agreement for the Management of the Forest Theater in the Summer/Fall of 2021. A copy of the City’s Professional Services Agreement form is attached in Appendix 1. No proposal or lease agreement for the Forest Theater shall be binding upon the City until the Agreement is signed by the selected Proposer and executed by the City. 

Supporting Documents